Billing settings for monthly invoice accounts

Billing settings for monthly invoice accounts

In Billing settings, you can control several aspects of your monthly invoices, including the accounts payable contact.

As a monthly invoice customer, you can control several aspects of your billing documents, from how they're created to how they're distributed. First, you can enable two global settings that apply to all invoices. Then, you can specify additional settings for invoices grouped by SAP ID, the unique customer billing number that is assigned to you when you set up monthly invoice billing.

Global settings

  • Consolidated billing. If you have multiple monthly invoice accounts, you can combine invoices that share the same Bing Ads Customer ID, currency, language, and SAP ID. You'll get a single invoice with a high-level, account-by-account breakdown of costs rather than a separate invoice for each account. (All billing details will remain accessible in Bing Ads.) At this time, you only have the options to consolidate all monthly invoice bills or none.
  • Campaign details. You receive a breakdown of costs per campaign with your monthly invoice.

Consolidate your monthly invoice billsexpando image

If you choose to consolidate your invoices, it's all or none. At this time, you can't pick and choose which invoices you can consolidate into one document.

  1. Click the gear icon gear icon, and then click Settings.
  2. Click Billing settings in the left pane. (If it's closed, you can open the pane by clicking the arrow.)
  3. Next to Consolidated billing, click Combine similar bills into a single monthly invoice.
  4. Click Save when you're done.

Your consolidated bill will arrive in your next billing period.

Include campaign details with your monthly invoiceexpando image

If you decide to include campaign details with your monthly invoices, it's all or none. At this time, you can't pick and choose which invoices should include campaign details.

  1. Click the gear icon gear icon, and then click Settings.
  2. Click Billing settings in the left pane. (If it's closed, you can open the pane by clicking the arrow.)
  3. Uncheck Campaign details and click Save when you're done.

Settings per SAP ID

An SAP ID is a unique customer billing number that is assigned to you when you set up monthly invoice billing. One or several ad accounts can be organized under an SAP ID. Some larger, more complex businesses will have multiple SAP IDs, each associated to multiple and unique ad accounts. Keep in mind that you will have to specify the following monthly invoice settings for each SAP ID.

Add an attention line in an invoiceexpando image

You can route your invoice to a specific person or a department at your company using Invoice attention.

  1. Click the gear icon gear icon, and then click Settings.
  2. Click Billing settings in the left pane. (If it's closed, you can open the pane by clicking the arrow.)
  3. Find the SAP ID you wish to edit. (If its details are hidden, you can reveal them by clicking the arrow.)
  4. Next to Invoice attention, add the name of the person or department you want to appear in the invoice's attention line.
  5. Click Save when you're done.
Go paperlessexpando image

Go green by eliminating paper invoices. Your monthly invoice will be emailed on the 2nd business day of each month to the accounts payable contacts on file.

  1. Click the gear icon gear icon, and then click Settings.
  2. Click Billing settings in the left pane. (If it's closed, you can open the pane by clicking the arrow.)
  3. Find the SAP ID you wish to edit. (If its details are hidden, you can reveal them by clicking the arrow.)
  4. Next to Invoice delivery, choose Email only. (Be sure to have at least one accounts payable contact on file.)
  5. Click Save when you're done.
Note

Per local regulations, you must receive invoices via postal mail if your billing address is in one of the following countries/regions: China, Colombia, India, Korea, Panama, Peru, Russia, Taiwan, and Venezuela.

Opt to receive paper invoicesexpando image

You have the option to receive paper invoices via postal mail. You can send invoices to the billing address that you provided when your SAP ID was set up, or you can enter a different mailing address.

  1. Click the gear icon gear icon, and then click Settings.
  2. Click Billing settings in the left pane. (If it's closed, you can open the pane by clicking the arrow.)
  3. Find the SAP ID you wish to edit. (If its details are hidden, you can reveal them by clicking the arrow.)
  4. Next to Invoice delivery, choose Email & postal only. (Be sure to have at least one accounts payable contact on file.)
  5. Under Invoice mailing address, check the box if your mailing address is the same as your billing address or select Enter a new address from the list to add a different mailing address.
  6. Click Save when you're done.
Note

Per local regulations, you cannot opt out of invoices sent via postal mail if your billing address is in one of the following countries/regions: China, Colombia, India, Korea, Panama, Peru, Russia, Taiwan, and Venezuela.

Send paper invoices to a specific mailing addressexpando image

You can get paper invoices delivered to a different mailing address than your business address, such as an accounts payable department. Your business address is the legal business address Bing Ads has on file when your monthly invoice was first set up.

  1. Click the gear icon gear icon, and then click Settings.
  2. Click Billing settings in the left pane. (If it's closed, you can open the pane by clicking the arrow.)
  3. In Invoice mailing address, select from the list a different address or Enter a new address.
  4. Click Save when you're done.
Manage accounts payable contactsexpando image

As designated by a Super Admin, an accounts payable contact receives monthly invoices and the Statement of Account, which provides an overview of open invoices and recent payment activity. If there is ever an issue with payment, Bing Ads will use the information on file to reach out to the accounts payable contact.

Super Admins can add anyone as an accounts payable contact — including those without a Bing Ads account. Users without a Bing Ads account receive an email to verify their email address. Upon confirmation, the user is added to the accounts payable contact list.

Email verification is not required for existing Bing Ads users. Once added to the accounts payable contact list, they'll start receiving billing documents and billing related inquiries.

  1. Click the gear icon gear icon, and then click Settings.
  2. Click Billing settings in the left pane. (If it's closed, you can open the pane by clicking the arrow.)
  3. Find the SAP ID you wish to edit. (If its details are hidden, you can reveal them by clicking the arrow.)
  4. Click Add accounts payable contact to add a person's email address, first name, last name, and phone number (with country/region code).
  5. Click Save when you're done.

Any changes you make will take effect in the next billing cycle. By the 2nd business day of the month, your accounts payable contacts will receive your invoice by email.

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